[Remote] Proposal Writer

Note: The job is a remote job and is open to candidates in USA. ArcheSys is a technology firm specializing in innovative digital solutions and services for clients across various industries. The company is seeking a Proposal Writer Analyst to bridge capture data analytics and full-cycle proposal execution by evaluating pipeline opportunities, tracking competitor positioning, synthesizing technical inputs, and coordinating winning bids. The role also leads proposal development, AI-assisted RFP analysis, technical writing, compliance verification, and stakeholder coordination.

Responsibilities

• Monitor, identify, and qualify public sector opportunities across federal and state procurement portals (e.g., SAM.gov, e-Buy, GovWin IQ, Highergov, FPDS)
• Mine Federal Procurement Data System (FPDS) and agency forecast data to analyze historical spending trends, incumbent contract values, task order burn rates, and pricing benchmarks
• Conduct competitive landscape assessments, evaluating potential prime contractors, subcontractors, small business set-asides, and teaming partners
• Synthesize market data, customer acquisition history, and internal capability alignment into clear, data-backed Bid/No Bid gate reviews and executive briefings
• Create and maintain capture artifacts, including customer pain-point matrices, SWOT analyses, win-theme scorecards, and competitive positioning decks
• Lead and manage the end-to-end proposal development process for assigned bids, strictly adhering to all solicitation instructions, compliance rules, and delivery deadlines
• Utilize AI tools and automated parsers to rapidly extract requirements from RFPs, RFIs, and RFQs, generating accurate compliance matrices and cross-reference sheets
• Facilitate kickoff sessions, manage color team review cycles (Pink, Red, Gold), and track milestones across capture and delivery teams
• Organize and curate ArcheSys’s central content library and boilerplate repository, applying AI indexing and semantic search to quickly surface high-scoring past performance and technical narratives
• Serve as a primary writer, synthesizing SME inputs, capture win themes, and architectural briefs into persuasive narratives using LLMs—maintaining authentic tone, clarity, and strict federal compliance
• Partner closely with Subject Matter Experts (SMEs); leverage AI transcription and summarization tools to capture engineering interviews and convert them into proposal-ready drafts
• Conduct rigorous human-in-the-loop editing to fact-check drafts, eliminate AI hallucinations, verify technical accuracy, and ensure 100% compliance with Section L & M instructions
• Assist the Contracts team with NDAs, Teaming Agreements (TAs), and subcontract compliance records
• Maintain CRM and capture pipeline dashboards, keeping executive leadership informed on probability-of-win and milestone statuses
• Develop external marketing collateral, such as tailored capability statements and solution briefs, utilizing capture data insights and AI-assisted drafting workflows
• Work collaboratively with different departments to ensure seamless integration of technologies and solutions
• Organize problem-solving sessions to tackle complex challenges and encourage innovation

Skills

• * Education: Bachelor's degree in Business Administration, Data Analytics, Communications, English, Marketing, Information Technology, or a related field (or equivalent practical experience)
• * Experience: Minimum of 2+ years of experience in federal/state proposal coordination, technical writing, or capture support
• * Capture Data Proficiency: Demonstrated experience navigating and pulling data from federal procurement sources and intelligence tools (e.g., SAM.gov, FPDS, GovWin IQ, USAspending.gov, or BGOV)
• * AI Fluency: Hands-on experience using generative AI tools (e.g., ChatGPT, Claude, Microsoft Copilot, or GovCon-specific platforms) to conduct research, parse solicitations, summarize notes, or draft structured content
• * Federal Procurement Knowledge: Solid understanding of Federal Acquisition Regulations (FAR/DFARS), standard procurement lifecycle phases, and contract types (FFP, T&M, Cost-Plus)
• * Certification: Active APMP Foundation Level Certification (or higher)
• * Analytical & Communication Skills: Proven ability to translate raw procurement data and complex technical concepts into clear executive summaries and compliant proposal sections
• * Analytical Thinker: Comfortable working with data, numbers, and historical contract trends to guide strategic decisions
• * Tech-Forward & Resourceful: Eager to experiment with AI prompts and automation to streamline repetitive tasks and elevate submission quality
• * Detail-Oriented & Compliant: Relentless about compliance, verifying data points, and meeting tight deadlines without sacrificing quality
• * All work must be conducted within the United States (excluding U.S. territories)
• * Must be legally authorized to work in the U.S. without sponsorship
• * Ability to obtain and maintain a Public Trust or government security clearance as required by federal client engagements
• * Experience using enterprise GovCon capture and proposal acceleration platforms (e.g., GovDash, Highergov, etc.)
• * Familiarity with data analysis and visualization tools (e.g., advanced Excel, Power BI, or CRM pipeline reporting)
• * Experience with Shipley or equivalent capture and proposal management methodologies
• * Background supporting proposals within IT, enterprise cloud, cybersecurity, or systems modernizations for public sector clients

Benefits

• Health, dental, and vision insurance reimbursement plan
• A retirement plan
• Generous paid time off
• Opportunity to work with a talented team of professionals on exciting and innovative projects
• Flexible work arrangements, including remote work options
• Continuous learning and development opportunities, including access to training resources and professional development programs
• A collaborative, inclusive work environment that values diversity and encourages growth

Company Overview