[Remote] Purchasing Project Manager

Note: The job is a remote job and is open to candidates in USA. Source is building an AI-native platform for the commercial construction industry to improve decision-making and collaboration across project lifecycles. The Purchasing Project Manager will lead end-to-end FF&E purchasing for commercial and hospitality projects, coordinating clients, vendors, internal teams, budgets, schedules, procurement, logistics, installation, and closeout activities.

Responsibilities

• Collaborate with internal teams and external partners at project kickoff to ensure specifications align with budget, design vision, and scope
• Identify project priorities and coordinate responsibilities with cross-functional team members
• Review and audit all specifications and floorplans; coordinate with designers and architects to resolve discrepancies or clarifications
• Maintain regular communication with clients and internal teams to provide updates and project status reports
• Coordinate with vendor representatives to obtain pricing and lead times
• Facilitate timely approvals on samples and finish submittals as required
• Test platform features and workflows as a day-to-day user, and provide feedback to Product and Engineering to improve tools and processes for the purchasing team
• Issue purchase orders, manage invoice reviews, and collaborate with the Accounting team to ensure timely vendor payments
• Process and document change orders as needed
• Monitor project budgets closely and communicate any changes or adjustments proactively
• Partner with Logistics teams to define warehousing needs for each project
• Establish and maintain project timelines, including tracking and updating estimated delivery dates
• Track orders consistently throughout the project lifecycle to ensure transparency and schedule accuracy
• Coordinate with Installation teams to plan onsite installation schedules and requirements
• Support the Installation process with punch list follow-ups and resolution post-installation
• Oversee preparation of closeout documentation throughout the project and ensure finalization within 30 days of installation completion

Skills

• * 5+ years of experience in hospitality procurement or related project purchasing roles
• * Proficiency in Google Workspace and Microsoft Office Suite
• * Strong written and verbal communication skills, including confident and effective presentation abilities
• * Demonstrated ability to manage multiple priorities in a fast-paced environment
• * Exceptional attention to detail and organizational skills
• * Proven track record of independently managing large, complex projects from start to finish
• * Ability to collaborate effectively with both internal teams and external partners
• * Strong interpersonal skills with a proactive, solution-oriented approach to problem solving
• * Familiarity with commercial interior products and the ability to read and interpret architectural floor plans and specifications
• * Comfortable working under pressure and meeting strict deadlines consistently
• Applicants must be authorized to work in their country of residence
• Employment visas for relocation to the United States are not sponsored at this time
• * Experience with procurement software platforms strongly preferred
• * Associate's or Bachelor's degree in project management, business, or a related field preferred

Benefits

• Equity
• Performance bonuses
• Employer-paid health insurance
• Professional development support
• Flexible PTO
• Discretionary bonuses and other incentives based on individual and company performance in alignment with Source’s applicable compensation and benefits programs
• Fully remote position with collaborative, tech-enabled workflows
• A high-performing team that values professional development

Company Overview