[Remote] Technical Proposal Writer/Coordinator

Note: The job is a remote job and is open to candidates in USA. Archesys Inc is a technology firm specializing in innovative digital solutions and services for clients across various industries, including public-sector organizations. The Technical Proposal Writer/Coordinator will manage the full proposal lifecycle, write and edit compliant technical responses, coordinate stakeholders, and support contracts, business development, marketing, and administrative operations.

Responsibilities

• Lead and manage the end-to-end proposal development process for assigned opportunities, strictly adhering to all solicitation requirements and deadlines
• Facilitate kickoff meetings, manage proposal calendars, and track progress against milestones, ensuring seamless collaboration among all team members
• Research and analyze opportunities, assisting leadership and business development teams with critical Bid/No Bid decision-making
• Design, create, and maintain proposal templates, ensuring consistency and compliance. Manage and continuously update the boilerplate material and proposal content library for accuracy and quality
• Serve as a primary writer, developing clear, persuasive, and compliant narrative content, including technical, management, past performance, and security volumes
• Act as the central point of contact, efficiently coordinating input from Subject Matter Experts (SMEs), technical staff, and internal stakeholders
• Conduct rigorous editing, proofreading, and quality assurance checks to ensure consistency, grammatical accuracy, technical correctness, and absolute compliance with all solicitation instructions
• Develop and write supporting technical documentation and key appendices as required
• Participate in and drive lessons-learned sessions following submissions to implement continuous process improvements
• Assist the Contracts team in the administration and lifecycle management of prime contracts and subcontracts, ensuring documentation is current and compliant
• Provide essential back-office support and administrative assistance to the Executive and Business Development teams, including managing meeting logistics, maintaining shared calendars, and preparing presentation materials as needed
• Execute essential financial and administrative support tasks, including processing time card approvals and coordinating invoice management
• Develop and maintain external marketing materials, such as capability statements and solution briefs, to support ongoing business development efforts
• Collaborate with various departments to ensure the seamless integration of technologies and solutions
• Facilitate problem-solving sessions to address complex challenges and foster innovation
• Work collaboratively with different departments to ensure seamless integration of technologies and solutions. Organize problem-solving sessions to tackle complex challenges and encourage innovation

Skills

• * Education: Bachelor's degree in English, Communications, Marketing, Business Administration, or a related field, or equivalent practical experience
• * Experience: Minimum of 2 years of professional experience in proposal management, coordination, and technical writing, specifically focused on competitive contract responses
• * Federal Expertise: Proven track record and in-depth knowledge of Federal and State procurement processes (including FAR/DFARS knowledge) and successful response strategies
• * Industry Focus: Direct experience within the Information Technology (IT) industry (e.g., managing proposals for software development, cloud services, cybersecurity, or managed services)
• * Certification: Must possess current APMP Foundation Level Certification
• * Skills: Exceptional organizational, time management, and communication skills, with expertise in managing rigorous internal and external deadlines
• Personal Attributes:
• * Strong leadership qualities, with the ability to collaborate effectively across cross-functional teams
• * Forward-thinking with a keen eye for identifying opportunities for innovation and improvement
• * Detail-oriented with a commitment to maintaining high standards of quality and efficiency
• * A willingness to continually learn and adapt to the evolving technology landscape
• * Ability to work in a fast-paced environment and manage multiple projects simultaneously
• All work must be conducted within the U.S., excluding U.S. territories
• You must be legally authorized to work in the U.S. now and in the future without sponsorship
• * Additional proposal training certifications (e.g., ProposalTeam's GovCon and Proposal Team Training)
• * Experience responding to proposals for State, Local, and Corporate entities in addition to Federal contracts
• * A demonstrated growth mindset, positive outlook, and a goal-driven approach to proposal execution
• * Proficiency with common proposal development tools (e.g., SharePoint, MS Office Suite)

Benefits

• Health, dental, and vision insurance reimbursement plan
• A retirement plan
• Generous paid time off
• Opportunity to work with a talented team of professionals on exciting and innovative projects
• Flexible work arrangements, including remote work options
• Continuous learning and development opportunities, including access to training resources and professional development programs
• A collaborative, inclusive work environment that values diversity and encourages growth

Company Overview