Sales Support

• Generate and manage sales quotes, including:
  • Adding products to BrandEngine.
  • Requesting supplier or production quotes.
  • Calculating pricing and margins.
  • Submitting quotes for internal approval.
  • Sending approved quotes to clients.
• Create, arrange, and manage deals and tickets (Quotes, Tickets) in Assist the Sales team with quote follow-ups and revisions.

• Maintain the Quote Dashboard and sales pipeline in HubSpot.
• Ensure all deals include accurate job details, values, timelines, and status updates.
• Conduct daily pipeline checks to ensure deals are current and correctly tracked.

• Coordinate artwork requests and client presentations with the Art Team.
• Track job progress and liaise with Production, Dispatch, and Fulfillment teams.
• Track production timelines and communicate updates to the Sales Team.
• Support Sales with event-related needs, inventory issues, and fulfillment coordination.
• Send monthly client check-in emails regarding upcoming events and jobs.

• Prepare weekly and monthly sales reports.
• Maintain sales dashboards and reporting documentation.
• Assist with sales forecasting and pipeline reporting.
• Maintain accurate documentation.
• Provide administrative support for dispatch and shipping labels, as needed.
• Assist with special projects across Sales and Operations.
• Perform additional administrative tasks to support the Sales and Operations teams.
• Attend scheduled internal meetings to align with priorities and timelines.

• Positive Outcomes: Efficient sales operations, timely client service, accurate reporting, improved team productivity, and successful event execution.
• Negative Outcomes: Inaccurate records, delayed quotes or dispatches, or poor coordination may cause client dissatisfaction, revenue delays, and operational inefficiencies.

• Experience in sales administration, customer service, or a related administrative role.
• Strong organisational skills with attention to detail.
• Proficiency in CRM and project management tools (HubSpot, BrandEngine, Trello preferred).
• Strong communication and coordination abilities.
• Ability to manage multiple tasks and meet deadlines.
• Team-oriented, proactive, and adaptable.

Experience in sales administration, customer service, or related administration; strong organization, communication, coordination, multitasking, deadline management, and CRM proficiency.

Key Responsibilities

• managing quotes
• coordinating projects
• preparing reports

Skills & Tools

BrandEngine, HubSpot, Trello

Job Details

• Category: Sales
• Seniority: Entry Level
• Commitment: Contract, Temporary
• Workplace: Remote — Binangonan, Rizal, Philippines
• Salary: PHP 180,000 – 420,000 / year
• Languages: English

About WorkModeX

A workforce solutions company supporting businesses with staffing and operational services. — Industry: Consulting Services