Scheduling Clerk
Scheduling Clerk
About the Role
The Scheduling Clerk supports day-to-day scheduling operations by coordinating appointments, maintaining accurate schedules, and ensuring requests are handled promptly and professionally. This role helps keep teams organized and enables smooth execution of day-to-day activities. Success in this position looks like consistent schedule accuracy, timely communication, and strong attention to detail—ensuring all scheduling information is complete, up to date, and easy to access. Duties & Responsibilities Manage and update schedules to ensure appointments and meetings are accurately recorded. Confirm appointment details, including dates, times, locations, and assigned personnel. Coordinate scheduling requests and respond to inquiries in a timely and professional manner. Maintain organized scheduling records and documentation to support accurate tracking. Review upcoming schedules for conflicts, gaps, and inconsistencies, and resolve issues as needed. Communicate scheduling changes to relevant stakeholders with clarity and appropriate urgency. Enter and update information in scheduling systems while following established procedures. Support administrative workflows by preparing schedules, reports, and related materials. Ensure confidentiality of scheduling information and adhere to internal policies. Escalate urgent scheduling issues to appropriate team members according to established guidelines.
Requirements
High school diploma or equivalent; additional education or training is a plus. 1+ years of administrative and/or scheduling experience preferred. Proficiency with scheduling tools and calendar management practices. Experience with common office productivity tools (e.g., Microsoft Office or equivalent). Strong attention to detail and accuracy when entering and reviewing scheduling information. Ability to prioritize multiple requests while maintaining a high level of service. Clear, professional communication skills for coordinating with internal stakeholders. Comfort working in a fast-paced environment with shifting priorities. Strong organizational skills and a reliable, follow-through approach to tasks. Inclusive, respectful customer-service mindset and willingness to support team needs.
Benefits
Health insurance options (medical, dental, and vision) for eligible employees Paid time off (PTO) including vacation and sick time, where applicable Paid holidays, where applicable Retirement savings plan options (such as a 401(k)) for eligible employees Wellness support and employee assistance resources, where available Opportunities for skill development and career growth within the organization Professional, supportive work environment focused on teamwork and accountability Compensation: $60,000 – $75,000 / year Employer: Harc, Inc. Employment Type: Full-time/Part-time/ Contract/ Temporary (Optional)