Special Projects Coordinator

(INTERNAL ONLY) The Special Projects & Strategic Initiatives Coordinator provides day-to-day coordination and logistics support across the Special Projects team, helping to keep cross-functional initiatives, events, and planning efforts on track. This role is designed for someone who is highly organized, proactive, and comfortable operating in a fast-paced environment where priorities can shift seasonally. The Coordinator works closely with the Manager and Director to translate plans into action, maintain project infrastructure, and serve as a reliable point of contact for cross-departmental coordination. The Special Projects Coordinator reports directly to the Director of Strategic Initiatives & Special Projects. The nature of this work is cross-functional and seasonally flexible.

Description

ROLES & RESPONSIBILITIES

• Organization Strengthening: 
• Assist the Manager and Director in tracking milestones, deadlines, and dependencies across the organization to strengthen initiatives.
• Help maintain roadmaps, timelines, and planning documents for multi-year strategic efforts.
• Support preparation and logistics for leadership retreats, all-staff convenings, and planning sessions.
• Assist in coordinating implementation efforts across departments to support initiative progress.

• Special Projects Execution: 
• Provide coordination support for ongoing special projects, including advocacy initiatives and time-bound Campaign Zero priorities.
• Support logistics and execution for fundraising initiatives, such as Michael O.D. Brown Foundation, the Cuyahoga Youth Series, and Black History and Keep it 100 programming.
• Assist with coordinating grant-related tasks and technical assistance efforts as directed.

• Organizing & Advocacy Support:
• Provide coordination and logistical support for Organizing & Advocacy initiatives during peak and seasonal service periods.
• Assist with planning and execution of direct service and community events such as Mike Brown Scholarship events.
• Support planning and logistics for relationship-building events, including friendraisers, TakeAction efforts, and public screenings.
• Help coordinate pop-up events in key cities, including NYC, Boston, DC, LA, and Baltimore.
• Cross-Department Collaboration:
• Coordinate with Programs, Research & Data, Organizing & Advocacy, and Tech and Designs teams to support cross-functional deliverables.
• Assist with volunteer engagement efforts in coordination with relevant teams.
• Project Management & Execution:
• Maintain and update project trackers, workback schedules, and task lists across active initiatives.
• Prepare meeting agendas, take notes, and track action items across team and cross-functional meetings.
• Organize shared drives, templates, and documentation to support consistent team operations.
• Communicate proactively about task status, flagging risks or delays to the Manager and Director as they arise.
• Support the team's use of project management platforms (e.g., Asana, Google Suite).

REQUIREMENTS & QUALIFICATIONS

Must Haves

• 1–3 years of experience in project coordination, administrative support, or cross-functional operations — nonprofit, public sector, or comparable environments preferred.
• Strong organizational skills with the ability to manage multiple tasks and competing priorities simultaneously.
• Proficiency with Google Suite; familiarity with Asana or similar project management tools preferred.
• Excellent written and verbal communication skills.
• Demonstrated ability to follow through on tasks with minimal supervision and adapt when priorities shift.
• High attention to detail and comfort working in a fast-paced, dynamic environment.
• Collaborative, low-ego working style with the ability to support and take direction from multiple team members.

Highly Preferred

• Experience supporting events, campaigns, or community programming.
• Familiarity with advocacy, organizing, or policy-adjacent work.
• Experience working in a mission-driven or social justice-focused organization.
• Comfort with ambiguity and shifting priorities in a lean team environment.

About the Company

Requires 1–3 years in project coordination, administrative support, or cross-functional operations; Google Suite proficiency; strong organization, communication, follow-through, adaptability, and attention to detail.

Key Responsibilities

• tracking milestones
• coordinating events
• maintaining trackers

Skills & Tools

Google Suite, Asana

Job Details

• Category: Project and Program Management
• Seniority: Entry Level
• Commitment: Full Time
• Workplace: Remote — United States
• Salary: USD 75,000 – 75,000 / year
• Languages: English

About Campaign Zero

A research-driven organization providing evidence-based information and tools to help end police brutality. — Industry: Non-Profit Organizations and NGOs