Subcontracts Administrator
MTSI is seeking a Subcontracts Administrator to manage the subcontracting process for moderately complex projects. This role involves preparing, negotiating, and administering subcontracts, ensuring compliance with regulations, and supporting project teams. This position plays an important role in maintaining subcontractor relationships and ensuring successful project execution.
Responsibilities:
- Manage the entire subcontracting lifecycle for government prime contracts, from solicitation and negotiation to administration and closeout.
- Review and analyze prime contract terms and conditions to identify subcontracting requirements and ensure compliance with applicable laws and regulations (e.g., FAR, DFARS).
- Develop and execute subcontracting plans in collaboration with proposal teams and subcontractors, ensuring goals for small business utilization are met.
- Identify and assess potential subcontractors, solicit competitive bids, and negotiate subcontract agreements that optimize cost, schedule, and performance.
- Monitor subcontractor performance, including deliverables, milestones, and compliance with contractual obligations.
- Maintain accurate records and documentation related to subcontract agreements, modifications, and correspondence.
- Facilitate communication and collaboration between subcontractors and internal stakeholders (e.g., program managers, finance) to resolve issues and achieve project objectives.
- Prepare subcontracting reports and participate in audits and reviews as required by government agencies.
- Create and maintain systems and processes to streamline operations.
- Experience with negotiating and managing multiple contract types, including but not limited to Firm Fixed Price (FFP), Time and Material (T&M) and cost type (CPFF, CPIF).
- Experience with complex negotiations including terms and conditions.
- Superior written and verbal communication skills.
- Strong leadership abilities.
- Effective cross-functional teamwork.
- Excellent analytical and quantitative skills.
- Proficiency in data-driven decision making and metrics tracking.
- Proven problem-solving skills.
- Ability to work in ambiguous environments and define scalable processes.
- Trust-building and maintaining professional relationships.
- Ability to thrive in fast-paced, dynamic environments.
- Proficiency in contract management software and MS Office Suite (Word, Excel, PowerPoint).
- Thorough knowledge of federal acquisition regulations (FAR/DFARS), subcontracting compliance requirements, and small business utilization programs.
- Bachelor's Degree/Master’s (desired) in Business Administration, Contract Management, Supply Chain Management, Finance, or a related field.
- 0-2+ years of related experience (4+ preferred) in subcontract administration in support of federal government contracts.
- Advanced degree or professional certifications (e.g., CPCM, CPSM).
- Ability to obtain Secret.
Bachelor's degree in business, contract management, supply chain, finance or related; 0-2+ years subcontract administration experience (4+ preferred); knowledge of FAR/DFARS; proficiency in contract management software and MS Office; ability to obtain Secret clearance.
Key Responsibilities
- managing subcontract lifecycle
- negotiating subcontract agreements
- monitoring subcontractor performance
Skills & Tools
Microsoft Word, Microsoft Excel, Microsoft PowerPoint, MS Office Suite, contract management software
Job Details
- Category: Legal and Compliance
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — Alexandria or Dayton or Colorado Springs or Huntsville
- Salary: USD 110,000 – 120,000 / year
- Languages: English
About MTSI
A technical services company providing engineering and technology solutions. — Industry: Research and Development