Temporary Admin Assistant

Job Description:

• Manage digital mail platforms and route incoming correspondence, urgent requests, messages, and files to appropriate staff or departments
• Review, organize, and enter financial data into accounting software or tracking spreadsheets
• Code receipts, credit card transactions, vendor invoices, and expense reports according to chart-of-accounts guidelines
• Maintain organized and confidential digital files for receipts, contracts, tax forms, and financial records
• Follow up on missing receipts and assist with file audits to ensure audit readiness
• Provide administrative support to the Director of Financial Operations and broader leadership
• Assist with scheduling, routine vendor communication, and special projects
• Support smooth daily financial workflows and maintain accurate, up-to-date financial records across multiple client entities

Requirements:

• Demonstrated commitment to progressive causes and enthusiasm for a fast-paced environment
• Strong organizational skills
• Comfort working with numbers, data entry, and detailed financial spreadsheets
• High proficiency with Google Workspace, including Docs, Sheets, and Drive
• High proficiency with Microsoft Office and web-based tools
• Ability to handle confidential information with discretion and professional ethics
• At least 1 year of administrative, bookkeeping, or operations support experience preferred; internships and campaign operations experience qualify
• Experience coding receipts or expenses or working with accounting tools such as QuickBooks, Expensify, Ramp, or similar platforms preferred
• Experience in progressive political campaigns, nonprofits, or community organizations preferred
• Ability to manage tight deadlines independently, identify documentation gaps, and follow up proactively

Benefits: