Virtual Assistant - USA Remote
About the Company
The Boutique COO supports business owners and founders by providing operational and administrative assistance. As the company continues to expand, it is looking for a self-motivated virtual assistant who can help manage client projects, keep daily operations organized, and adapt to changing business needs. The company is committed to social justice, including LGBTQ rights, women’s rights, and civil rights. It works with people from diverse backgrounds and is committed to maintaining a respectful, inclusive environment.
About the Role
The Boutique COO is seeking a proactive Virtual Assistant to support clients with project management, administrative tasks, scheduling, communication, research, and lead conversion management. The role requires someone who can work independently, manage competing priorities, and deliver projects within established deadlines. This is a fully remote position within the United States, with a flexible, primarily weekday-based schedule. Hours start at 20 per week, with the potential to increase to 40 hours per week as the business grows. Most projects have turnaround times of one to two days.
Key Responsibilities
Manage client projects, track progress, and ensure deadlines are met. Handle a variety of virtual assistant tasks, including scheduling, email management, lead conversion management, research projects, and data entry. Communicate professionally with clients and adapt to their changing priorities, needs, and deadlines. Follow each client’s business values, processes, and working preferences when managing tasks. Organize multiple projects and responsibilities while maintaining accuracy and meeting turnaround expectations. Identify open-ended tasks, develop practical plans, and recommend appropriate next steps. Recognize when a project’s priorities may need to change and use sound judgment to suggest alternatives.
Required Qualifications
Experience in operations and administrative roles. Strong written and verbal communication skills, with the ability to adapt communication to different client styles and priorities. A self-starter mindset and the ability to develop plans for open-ended tasks and challenges. Project and process management skills, including the ability to manage deadlines and competing priorities. Critical-thinking skills and the confidence to recommend changes when a client’s focus or project direction may need reconsideration. Strong organizational and analytical skills. The ability to work independently and adapt to changing client requirements in a remote environment. Salary & Benefits Starting pay of $22 per hour. Bonus opportunities of up to $10,000 annually. Flexible working hours, starting at 20 hours per week with the potential to grow to 40 hours per week. Opportunities for career development and performance-based bonuses. Fully remote work within the United States. Work Arrangement Remote position within the United States. Flexible schedule, primarily on weekdays. Initial commitment of 20 hours per week, with the possibility of increasing to 40 hours per week as the company grows. Typical project turnaround times of one to two days. Equal Opportunity and Inclusion The Boutique COO is committed to social justice, including LGBTQ rights, women’s rights, and civil rights. The company serves people across diverse races, ethnicities, national origins, sexual orientations, ages, religions, genders, educational backgrounds, abilities, and other identities. The company does not tolerate discriminatory or hateful speech, comments, or actions directed at people based on characteristics such as sex, gender, age, ethnicity, race, socioeconomic status, disability, or other identities. It also does not support physical, mental, or emotional abuse.