Bookkeeper & Payroll Specialist

Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: Remote Job Summary The Bookkeeper & Payroll Specialist at Mountain Spring Vascular (DBA National Vascular Associates & Mountain Spring Podiatry) is responsible for managing day-to-day financial transactions and payroll operations for a dynamic multispecialty medical practice with multiple locations throughout the DMV area. This role encompasses processing bi-weekly payroll, maintaining accurate financial records, handling accounts payable/receivable, and preparing monthly financial reports. The ideal candidate will demonstrate attention to detail, strong organizational skills, and the ability to maintain accuracy in a fast-paced environment. This is a remote position with candidate preference in MD.

Key Responsibilities

Payroll Administration Process bi-weekly payroll for 130+ employees using Paychex. Investigate and resolve payroll discrepancies and ensure compliance with payroll regulations. Manage employee travel and expense reimbursements. Set up and manage tax withholdings Bookkeeping & Financial Records Record daily financial transactions and ensure data is properly categorized. Reconcile bank accounts, credit card statements, and vendor accounts in QuickBooks. Maintain general ledger and ensure all financial records are accurate and up-to-date Accounts Payable Process vendor invoices and ensure payments are made accurately and on time. Monitor and manage outstanding payables, following established procedures. Ensure adherence to company policies and internal controls for all payables activity. Accounts Receivable Generate and send customer/patient invoices. Monitor receivables, follow up on overdue accounts, and manage collections processes. Apply incoming payments correctly and maintain accurate A/R aging reports. Coordinate with front office or billing staff to resolve discrepancies in payments or charges. Reporting & Analysis Prepare monthly financial reports to assist in business planning and decision-making. Assist in budget preparation and financial forecasting. Identify opportunities to streamline financial processes and recommend improvements. Collaboration & Compliance Work closely with the Chief Operating Officer (COO) to ensure smooth financial operations. Support staff with bookkeeping and accounts payable inquiries. Ensure compliance with internal policies and relevant financial regulations. Additional Duties Assist with audits, tax filings, and other financial reviews as needed. Perform other bookkeeping or payroll-related tasks as assigned. : Minimum of 5 years of experience in bookkeeping and payroll processing. Strong proficiency in Microsoft Excel. Solid understanding of accounting principles and financial practices Preferred Experience using UKG Ready for payroll processing. Experience with QuickBooks for bookkeeping and financial reporting.