Editorial and Administrative Associate
Editorial and Administrative Associate Job Description Three-month Consulting Contract to Full-Time, Remote Position Overview The Editorial and Administrative Associate supports Bond & Grace’s editorial and literature-focused and day-to-day administration for Lit Talk, Lit Society, and the leadership team. The role combines strong writing and editorial judgment with careful coordination, recordkeeping, and follow-through. The Associate helps maintain the quality and consistency of content across Lit Talk and Lit Society while ensuring that essential administrative work is completed accurately and on time. This position reports to the Director of Editorial and Literary Programming.
Key Responsibilities
Editorial Support Edit, proofread, format, and prepare editorial blog posts and promotional content across Lit Talk and Lit Society. Support the adaptation and distribution of each Lit Talk blog across relevant channels, drafting platform-specific captions, post copy, and talking points in coordination with Editorial, Marketing, and Design teams. Support Lit Society educational programming and other editorial initiatives through research, fact-checking, copy and event deck preparation, and contributor coordination. Maintain editorial calendars, track assignments and deadlines, and organize drafts, approvals, and final assets in coordination with guest writers and the Marketing and Design teams. Monitor cultural trends, book and publishing news, and key cultural moments in coordination with the Editorial team to ensure timely and relevant editorial coverage. Ensure written materials follow the company’s editorial standards, voice, and style. Assist with newsletters, event descriptions, platform content, and other member-facing communications. Administrative Support Manage editorial and platform calendars, including Lit Society event upload into platforms, related meeting scheduling, agendas, notes, and follow-up items. Reach out to potential guests for Lit Society for Author Talks, Creative Courses, Mini Lectures, in person speaking engagements etc. and maintain database of Lit Society speakers and instructors. Pitch Lit Society events to organizations, cultural partners, influencers, publishers, and media outlets to expand awareness and ensure effective promotion to relevant audiences, while identifying opportunities to automate and streamline outreach processes. Maintain organized records, files, trackers, contact lists, and internal documentation. Support contract issuance, invoice processing, expense tracking, vendor documentation, and other routine administrative workflows with an emphasis on automation. As required, coordinate communications and materials among employees, contributors, instructors, vendors, and other external partners. Monitor shared inboxes and route, respond to, or follow up on requests as appropriate. Provide administrative support for Lit Society programming, events, and special projects, which may include taking part in in-person events from time to time and attending or supporting online events on weekdays after 5 pm. Expectations Produce polished, accurate work with close attention to grammar, formatting, facts, and detail. Manage multiple assignments and deadlines reliably, communicating early when priorities conflict or information is missing. Exercise sound judgment when handling confidential information and external communications. Take ownership of assigned work from initial request through completion and follow-up. Maintain orderly systems that allow information, materials, and project status to be found easily by others.
Qualifications
Excellent writing, editing, proofreading, and organizational skills. Strong attention to detail and demonstrated ability to manage competing priorities. Sound judgment, discretion, and professional communication skills. Comfort working independently in a collaborative, deadline-driven environment. Proficiency with standard workplace, content-management, and project-management tools. Interest in literature, culture, publishing, or literary programming preferred. Ability to adapt quickly in a fast-paced, entrepreneurial environment with evolving priorities.
Compensation
Competitive consultancy rate for initial test contract and base salary upon employment to be determined based on experience. Benefits include unlimited paid time off, health reimbursement arrangement, health and wellness credit, and training allowance.