Executive Support Coordinator
Key Responsibilities
- Manage executive calendars, appointments, and scheduling
- Coordinate virtual meetings and prepare meeting agendas
- Organize travel arrangements and itineraries
- Prepare reports, presentations, and business documents
- Screen emails and assist with executive correspondence
- Maintain confidential files and sensitive business information
- Coordinate projects and track important deadlines
- Schedule conference calls and company events
- Communicate with internal teams and external stakeholders
- Assist with meeting follow-ups and action items
- Support day-to-day executive administrative operations
- Perform additional executive support and administrative duties as assigned
Requirements
- High school diploma or equivalent required
- Associate's or Bachelor's degree in Business Administration or a related field preferred
- 0–2 years of experience in administration, executive support, office coordination, customer service, or related roles
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to prioritize multiple tasks in a fast-paced environment
- Proficiency with Microsoft Office, Google Workspace, Zoom, and calendar management tools
- Ability to work independently in a remote environment
- Strong attention to detail and problem-solving abilities
- Professional, dependable, and highly confidential mindset
Benefits
- Fully remote work flexibility within the United States
- Competitive entry-level compensation
- Medical, dental, and vision insurance
- Paid time off, holidays, and sick leave
- 401(k) retirement savings plan
- Paid training and onboarding
- Performance-based bonuses
- Professional development and certification assistance
- Career growth into Executive Assistant, Office Manager, Administrative Coordinator, Operations Coordinator, or Business Support Specialist roles
- Collaborative and supportive remote work environment