Proposal Coordinator

FLSA Status: Non-Exempt, Hourly Reports to: Proposal Supervisor Job Type: Full-time, Regular Compensation: $24 - $29 hourly, based on relevant experience Location: Remote, anywhere in the continental U.S. About Eocene Environmental Group: Our team has spent the past two decades providing environmental, utility vegetation management (UVM), software and sustainability services. We are fortunate to be a part of the Wright Service Corp. family, which has helped us establish a strong foundation for continued growth and success. Through a strategic alignment of values and goals, four Wright Service Corp. entities joined and integrated into one, operating as Eocene Environmental Group. Job Summary: The Proposal Coordinator II independently manages small to mid-size proposals and supports larger pursuits. This role is responsible for coordination, compliance tracking, and schedule management, with increasing involvement in content development and proposal organization. Essential Job Duties: - Supports coordination and production of small to mid-size proposals from initiation through submission. - Develops proposal schedules, outlines, and compliance matrices. - Tracks progress and ensure deadlines are met across contributors. - Coordinates with technical staff to gather and refine proposal content. - Reviews content for responsiveness, clarity, and alignment with requirements. - Identifies compliance gaps and drives resolution. - Oversee internal reviews, version control, and incorporation of comments. - Coordinates proposal production and submission logistics. - Supports training and mentoring of Proposal Coordinator I staff. - Maintain regular and punctual attendance at work and meetings. - Support, actively participate, and act in accordance with Wright’s and Eocene Environmental Group’s culture of safety and employee ownership. - Comply with applicable federal, state, and local laws, rules, and regulations; maintain knowledge of and follow all company policies and procedures. Other Duties: - Supports capture efforts and proposal strategy discussions. - Contributes to development of proposal templates and standard processes. - Assists in training and onboarding junior staff. - Participates in lessons learned and continuous improvement efforts. Knowledge, Skills & Ability Requirements: - Strong project management and organizational skills. - Ability to manage multiple proposals simultaneously. - Working knowledge of proposal development processes and compliance requirements. - Experience coordinating cross-functional teams, facilitating clear communication between technical staff, leadership, and support roles to ensure alignment, accountability, and timely delivery. - Ability to proactively identify risks, gaps, and coordination challenges, and independently implement effective solutions to maintain schedule, compliance, and overall proposal quality. - Advanced proficiency in evaluating, refining, and strengthening written content to ensure clarity, consistency, compliance, and overall quality of deliverables. - Advanced proficiency in Microsoft Office and document management. - Intermediate-level proficiency in Adobe InDesign. Education, Certification & Experience Requirements: - Bachelor’s degree in business, communications, marketing, or related field (or equivalent experience) - Minimum 3 - 5 years of relevant experience in writing, editing, proposals, marketing, sales, business development, or communications Language Requirements (read, write, speak): - English - Read, Write, Speak - Spanish - Read, Write, Speak - Other Language _________________ - Read, Write, Speak Travel Requirements: - No travel required, Seldom - Yes - Occasional (up to 5%) - Yes - Moderate (5% to 25%) - Yes - Substantial (25% to 50%) - Yes - Extensive (greater than 50%) ENVIRONMENTAL AND PHYSICAL ACTIVITY REQUIREMENTS: - The physical activities of this position constantly require effective talking, hearing, sitting, walking, and standing functions. - The position also often involves sedentary work where sitting is required most of the time, with occasional standing or walking. - The position also requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. - Must be able to perform activities with close visual acuity,