[Remote] Engineering Coordinator

Note: The job is a remote job and is open to candidates in USA. Cushman & Wakefield is a commercial real estate services company supporting a large national engineering organization. The Engineering Coordinator manages fleet operations, engineering administration, financial processes, vendor coordination, compliance activities, and employee support while serving as a liaison among engineering teams and internal stakeholders.

Responsibilities

• Manage day-to-day fleet operations for a multi-state engineering workforce
• Track vehicle registrations, licensing requirements, permits, and compliance documentation
• Coordinate preventive maintenance, repairs, recalls, and vehicle replacement planning
• Administer vehicle insurance renewals and maintain fleet records
• Coordinate vehicle acquisitions, assignments, transfers, and offboarding activities
• Analyze fleet performance, mileage, maintenance costs, fuel usage, and operational trends
• Partner with Environmental Health & Safety (EH&S), vehicle management teams, and drivers to support incident reporting and corrective actions
• Communicate maintenance reminders, compliance deadlines, and vehicle-related action items to engineering teams
• Attend fleet governance meetings and maintain compliance with company and regulatory requirements
• Act as a primary support resource for mobile and static engineering teams
• Manage shared inboxes and respond to operational requests
• Coordinate onboarding and offboarding of engineering personnel, including vehicles, equipment, badges, uniforms, and system access
• Support field engineers by resolving operational and administrative issues
• Maintain engineering records, trackers, and reporting tools
• Manage purchasing card and travel expense processes
• Review and audit expenses, receipts, and invoices
• Support charge account administration and vendor relationships
• Prepare recurring financial and operational reports
• Coordinate with accounting, procurement, and finance teams to ensure compliance and timely processing
• Support system administration activities within Corrigo and related work order platforms
• Maintain engineering organizational records, reporting structures, and operational documentation
• Participate in leadership meetings and support strategic engineering initiatives

Skills

• Minimum of 2 years of experience in an administrative, accounting, operations support, facilities, fleet management, or tenant services role
• Experience with data entry, reporting, record management, scheduling, customer communications, and managing multiple workflows simultaneously
• Previous customer service experience with a strong focus on responsiveness, problem solving, and stakeholder support
• Working knowledge of fleet management practices, including vehicle compliance, preventive maintenance programs, telematics, driver monitoring, fuel management, registrations, licensing, and fleet reporting
• Experience coordinating activities across multiple departments, including operations, finance, procurement, safety, human resources, information technology, and external vendors
• Strong organizational, administrative, and project coordination skills with the ability to manage competing priorities and deadlines in a fast-paced environment
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word, along with experience using reporting, tracking, and work management systems
• Strong written and verbal communication skills with the ability to build effective relationships across all levels of the organization
• Experience analyzing data, preparing reports, and maintaining accurate records to support operational decision-making and compliance initiatives
• Prior experience in facilities management, property management, fleet operations, commercial real estate, engineering support, or professional services environments preferred

Benefits

• Eligible employees may enroll in health insurance.
• Eligible employees may enroll in vision insurance.
• Eligible employees may enroll in dental insurance.
• Eligible employees may enroll in flexible spending accounts.
• Eligible employees may enroll in health savings accounts.
• Eligible employees may enroll in retirement savings plans.
• Eligible employees may enroll in life insurance programs.
• Eligible employees may enroll in disability insurance programs.
• Eligible employees receive paid and unpaid time away from work.
• Fully remote work arrangement.

Company Overview

Company H1B Sponsorship