Specialist, Financial Operations
Specialist, Accounts Payable
Role Summary
The Specialist, Accounts Payable is responsible for accurate and timely processing of vendor invoices, employee expenses, payments, reconciliations, and AP-related inquiries. The role supports strong financial controls by ensuring transactions are properly documented, approved, coded, and processed in accordance with company policies and established procedures.
Key Responsibilities
- Process and validate PO and non-PO invoices for accuracy, completeness, coding, and appropriate approvals.
- Perform invoice matching against purchase orders and receiving documentation where applicable.
- Review employee travel and expense transactions, including Concur submissions, for compliance with company policy.
- Monitor AP mailboxes and respond to vendor and internal stakeholder inquiries.
- Investigate invoice discrepancies, duplicate invoices, missing documentation, payment issues, and other AP exceptions.
- Maintain accurate vendor records and support vendor setup and updates.
- Prepare and process payment transactions in accordance with established payment schedules and controls.
- Perform vendor statement and AP account reconciliations and follow up on outstanding items.
- Support month-end close activities, including AP reconciliations and outstanding transaction reviews.
- Maintain complete audit documentation and supporting records.
- Identify opportunities to streamline AP processes, strengthen controls, and reduce manual work.
- Collaborate with Procurement, Finance, business stakeholders, and vendors to resolve AP issues.
Ideal Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- 3–5 years of Accounts Payable, Finance Operations, or similar experience.
- Experience with invoice processing, PO matching, payment processing, reconciliations, and vendor management.
- Experience with Oracle, Concur, or comparable ERP/expense systems is advantageous.
- Strong Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, filters, and Basic IA tools.
- Good understanding of accounting principles and internal financial controls.
- Strong analytical skills and attention to detail.
- Ability to investigate discrepancies and independently drive issues to resolution.
- Strong written and verbal communication skills.
Core Competencies
Accuracy | Accountability | Analytical Thinking | Customer Service | Process Improvement | Compliance | Problem Solving | Time Management | Stakeholder Management
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