Virtual Administrative Assistant
Virtual Administrative Assistant
About the Role
Harc, Inc. is seeking a Virtual Administrative Assistant to support day-to-day administrative operations and help ensure smooth, organized workflows across the team. In this role, you’ll manage routine administrative tasks, maintain accurate records, and provide reliable support to keep priorities on track. Success looks like delivering timely, detail-oriented assistance; communicating clearly; and maintaining a high level of organization while working independently in a virtual environment. Duties & Responsibilities Manage and organize schedules, appointments, and calendar updates to support team priorities. Prepare, format, and distribute documents, spreadsheets, and presentations as needed. Handle email and communication triage, including drafting responses and routing messages appropriately. Maintain accurate records and filing systems, including digital document organization. Coordinate meeting logistics such as invitations, agendas, and follow-up materials. Support onboarding and administrative processes by maintaining checklists and documentation. Track tasks and deadlines using tools and shared trackers to ensure follow-through. Assist with data entry and basic reporting to keep information current and reliable. Order supplies or coordinate resource requests when applicable, ensuring timely fulfillment. Provide general administrative support to the team while maintaining confidentiality and professionalism.
Requirements
Education: High school diploma or equivalent; additional education or training is a plus. Experience: 1+ years of administrative support experience (or equivalent transferable experience). Software/Tools: Proficiency with email and calendar tools; experience with word processing and spreadsheet software. Strong organizational skills with the ability to manage multiple priorities and deadlines. Accuracy and attention to detail for data entry, document preparation, and recordkeeping. Professional written and verbal communication skills, including clear and respectful email correspondence. Ability to work independently and reliably in a virtual environment. Basic understanding of administrative workflows and office procedures. Inclusive, customer-focused mindset and a collaborative approach to supporting others.
Benefits
Health insurance options (medical, dental, and vision, where available) Paid time off (PTO) and paid holidays Retirement savings plan options (such as a 401(k), where available) Wellness support and employee wellness resources (where available) Professional development opportunities to support skill growth Opportunities for career advancement within Harc, Inc. Job Type: Full-time/Part-time/ Contract/ Temporary (Optional)